What if my teammates manually edit their email signature?

Scribe automatically overrides manual signature changes every time a teammate composes an email — so brand consistency is enforced without any effort.

It doesn’t matter — Scribe overrides it automatically, every single time.

Why this matters

Without centralized signature management, things drift fast. Common issues include:

• A teammate still using an old job title months after a promotion
• Someone replacing the company logo with a personal one
• A sales rep removing the campaign banner because they prefer a “cleaner” look
• New hires copy-pasting a colleague’s signature with the wrong phone number
• A teammate adding social media icons that link to personal accounts

These aren’t edge cases — they happen in every company. And manually chasing people to fix their signatures doesn’t scale.

How Scribe handles it

Every time a teammate opens the compose window in Gmail or Outlook, Scribe automatically injects the approved signature — regardless of what’s saved in their email client settings.

This means even if a teammate manually edits their signature in their email settings, the change only lasts until they compose their next email. Scribe will replace it with the correct, approved version again. They would have to re-edit their signature every single time they write an email — which effectively makes manual overrides pointless.

There’s no monitoring delay, no periodic sync. It happens at the moment of composing, every time.

This is one of the key differences between Scribe and manually managing signatures. Even if your team follows instructions perfectly on day one, signatures inevitably drift over time. Scribe eliminates that problem entirely — without relying on anyone’s discipline.