Email Signature for Agencies

Manage email signatures for all your clients from one platform. Install consistent signatures in under a day with no individual setup and no IT tickets.

As an agency, you manage branding for multiple clients. Email signatures are part of that brand experience, but they are often the hardest piece to deploy. Getting dozens or hundreds of employees across different companies to update their email signatures is time consuming, error prone, and nearly impossible to enforce.

Scribe solves this problem. You can install consistent, branded email signatures for all your clients in under a day. Scribe handles the technical complexity so you do not need to deal with individual setup or IT tickets. You manage everything from one platform and deliver instant brand control as a service.

Why agencies should offer email signature management

Email signature management is a natural extension of the branding and marketing services you already provide. Most clients do not think about their email signatures, but once you show them the impact, it becomes an easy sell.

It is a recurring revenue opportunity. Offer email signature management as a monthly service. Clients pay you to keep their signatures up to date, on brand, and optimized with marketing campaigns.

It strengthens client relationships. When you manage your client’s email signatures, you are embedded deeper in their brand operations. It is one more reason for them to stay with your agency.

It delivers measurable results. Email signature banners achieve an average 12% click through rate. You can show clients real data on how many clicks their signatures generate, proving the value of your work.

It scales with minimal effort. Once you set up a client in Scribe, updates take minutes. Swap a banner, update a logo, add a new hire. It is all done from one dashboard.

How Scribe works for agencies

Scribe’s workspace feature is built specifically for agencies and consultants who manage multiple clients.

One account, multiple workspaces. Each client gets their own workspace inside your Scribe account. Workspaces are completely separate, with their own signatures, teammates, integrations, campaigns, and analytics. Your clients never see each other’s data.

Centralized billing. You pay from one account. No need to manage separate subscriptions for each client.

White label signatures. The signatures you create carry your client’s branding, not Scribe’s. Your clients see a professional result, and you maintain your agency’s reputation for quality.

Full control over every client. Switch between client workspaces in two clicks. Update signatures, launch campaigns, and review analytics without logging in and out of different accounts.

Setting up a client in Scribe

You can have a new client fully set up with branded signatures in under a day.

1. Create a workspace for the client

   From your Scribe dashboard, click on your workspace name in the top left corner and select + New Workspace. Name it after the client for easy identification.

2. Design their signature template

   Use the visual editor to build a signature that matches the client’s brand guidelines. Add their logo, brand colors, fonts, social links, and any other elements they need. You can create multiple templates if the client has different departments or roles.

3. Connect the client's email provider

   Link the workspace to the client’s Google Workspace or Microsoft 365 account. This enables automatic teammate sync and signature deployment.

4. Sync teammates

   Scribe imports the client’s team from their email provider. Each person is matched with the right signature template, and their personal details are filled in automatically through smart fields.

5. Deploy signatures

   Install signatures for the entire team at once. Every employee gets a personalized, branded signature without any action required on their end.

6. Add a marketing campaign (optional)

   Set up a promotional banner in the client’s signatures. This could be an event promotion, a product launch, a seasonal campaign, or anything else the client wants to highlight.

Services you can offer with Scribe

Initial signature setup. Design and deploy branded email signatures for a client’s entire team. Charge a one time setup fee for the project.

Ongoing signature management. Maintain and update signatures as the client’s team changes. Add new hires, remove departing employees, and keep branding current. Charge a monthly retainer.

Marketing campaign management. Create and rotate promotional banners in your clients’ signatures. Report on click through rates and campaign performance. This is a high value add on service that most clients are happy to pay for.

Rebranding projects. When a client rebrands, update all their email signatures across the entire company in minutes. This is a quick win that clients love and is easy for you to deliver with Scribe.

Onboarding packages. Bundle email signature setup with other onboarding services like business cards, social media profiles, and website updates.

The affiliate program

Scribe also offers an affiliate program for agencies. When you refer clients to Scribe, you earn recurring commissions on their subscriptions. This gives you two ways to earn from email signature management: your service fees and affiliate commissions.

You can find the Become affiliate button directly on the Scribe homepage to apply. Learn more about the program, commission structure, and how to get started in our Affiliate Program guide.

Managing multiple clients at scale

As your client roster grows, Scribe keeps things manageable.

Quick workspace switching. Jump between client workspaces from the sidebar menu. Each workspace loads instantly with its own data and settings.

Consistent workflow. The setup process is the same for every client. Once you have done it once, you can replicate it in under an hour for a new client.

Independent integrations. Each workspace can be connected to a different email provider. If one client uses Google Workspace and another uses Microsoft 365, both work seamlessly within your Scribe account.

Separate analytics. Track signature performance and campaign metrics per client. Generate reports to show the value you are delivering.

Why choose Scribe over other solutions

Many email signature tools are built for single companies. Scribe is designed from the ground up to support agencies and consultants who manage multiple organizations.

The workspace model means you never have to juggle separate accounts or worry about client data mixing. The centralized billing means you do not have to manage multiple subscriptions. And the visual editor means you do not need a developer to create and update signatures.

Scribe also offers agency friendly pricing with volume discounts for managing multiple workspaces. Reach out to the sales team for a custom quote tailored to your agency’s needs.

Get started today

Create your free account and start managing email signatures for your clients. Scribe offers a 14 day free trial with no credit card required, access to all features, and unlimited users.

Visit scribe-mail.com to get started, or click Become affiliate to learn about earning commissions on client referrals.