Email Signature for Non Profits

Turn every email into a fundraising opportunity in under a day. Automatically include donation links, program impacts, and volunteer opportunities in every signature.

Non profits are eligible for a 30% lifetime discount. Contact the Scribe team to apply.

Non profit organizations depend on relationships. Every email your team sends to donors, volunteers, community partners, grant makers, and beneficiaries is a chance to build trust, share your mission, and drive action. Yet most non profits overlook one of the simplest and most effective tools for doing exactly that: the email signature.

Scribe lets you deploy professional, branded email signatures across your entire organization in under a day. Automatically include donation links, program impacts, volunteer opportunities, and event promotions in every email your team sends. With a 12% average click through rate on signature banners, you can reach more donors and supporters with zero extra effort.

Why email signatures matter for non profits

Your team sends hundreds or thousands of emails every week to people who already care about your cause. Donors, volunteers, board members, community partners, and grant administrators all receive emails from your organization regularly. Each of those emails is an opportunity to reinforce your mission and inspire action.

Most non profits leave email signatures up to individual staff members. The result is a mix of incomplete signatures, inconsistent branding, and missed opportunities. A development director might have a polished signature with a donation link, while a program manager has nothing but their name. Volunteers and part time staff often have no signature at all.

Scribe gives you centralized control so every person in your organization sends emails with a professional, on brand signature that actively supports your mission.

Turn every email into a fundraising channel

The most powerful feature of Scribe for non profits is the ability to add campaign banners to your team’s signatures. These banners turn routine emails into a passive fundraising and engagement channel.

Donation links. Add a “Donate now” banner to every signature. Every email your team sends puts your donation page directly in front of someone who already knows and supports your organization.

Fundraising campaigns. Promote your annual fund, capital campaign, giving day, or end of year appeal through signature banners. Swap banners as campaigns change throughout the year.

Volunteer recruitment. Add a “Volunteer with us” banner to recruit new volunteers from the contacts your team already communicates with regularly.

Event promotion. Highlight upcoming galas, community events, benefit concerts, or awareness walks. Every email becomes an invitation.

Impact stories. Share a recent success story, program milestone, or impact statistic in your signature banner. Showing donors the results of their support builds trust and encourages continued giving.

Awareness campaigns. During awareness months or advocacy periods, add a banner that educates contacts and drives them to take action.

On average, email signature banners achieve a 12% click through rate. For a non profit sending thousands of emails per week, that is a significant number of additional touchpoints with people who are already engaged with your mission.

What to include in your non profit signatures

Scribe’s visual editor gives you full control over what appears in every signature. Here are elements that work especially well for non profits:

Your organization’s logo. Reinforce your brand in every email. A recognizable logo builds trust and credibility with donors, partners, and grant makers.

Mission statement or tagline. A short, powerful line that reminds recipients what your organization stands for.

Contact information. Phone number, email, and office address. Make it easy for supporters to reach you.

Social media links. Drive followers to your social channels where you share stories, updates, and calls to action.

Website link. Direct traffic to your website, donation page, or a specific landing page for an active campaign.

A call to action button. “Donate,” “Volunteer,” “Learn more,” or “Attend our event.” Give every recipient a clear next step.

How Scribe works for non profits

Centralized signature management. Design one or more signature templates and assign them to your team. Every person gets a personalized version with their name, title, department, and contact details filled in automatically through smart fields.

Automatic deployment. Connect Scribe to your Google Workspace or Microsoft 365 environment, and signatures are deployed without any action from staff or volunteers. See all supported platforms in our Integrations overview.

Multiple templates for different teams. Create different signatures for development staff, program teams, executive leadership, and volunteers. Each group gets a signature tailored to their role while maintaining consistent organizational branding.

Campaign rotation. Swap banners throughout the year to match your fundraising calendar. Promote your spring gala in March, your summer volunteer program in June, and your end of year giving campaign in November. Banners update automatically across all signatures.

Works on every device. Scribe signatures render correctly on desktop, web, and mobile email apps. Whether a staff member replies from their office or a volunteer responds from their phone, the signature looks professional and complete.

Instant updates. Change your logo, update your tagline, or swap a campaign banner, and every signature across the organization updates immediately. No IT tickets and no asking busy staff to make manual changes.

Use cases for non profit organizations

Community and social service organizations. Promote programs, volunteer opportunities, and donation drives through every email. Keep signatures consistent across caseworkers, program staff, and administrative teams.

Environmental and conservation groups. Share impact metrics, promote advocacy campaigns, and recruit volunteers through signature banners. Make every email a touchpoint for your environmental mission.

Health and medical non profits. Promote awareness campaigns, fundraising events, and patient resources. Include required disclaimers or confidentiality notices in signatures automatically.

Arts and cultural organizations. Promote exhibitions, performances, membership drives, and fundraising galas. Include links to your online gallery, event calendar, or membership page.

Faith based organizations. Maintain a professional, welcoming signature that reflects your values. Promote community events, volunteer opportunities, and giving campaigns.

Advocacy and policy organizations. Drive contacts to sign petitions, attend town halls, or contact elected officials through signature banners during critical advocacy periods.

Setting up Scribe for your non profit

1. Create your Scribe account

   Sign up at scribe-mail.com. You get a 14 day free trial with no credit card required, access to all features, and unlimited users. Non profits are eligible for a 30% lifetime discount.

2. Design your signature templates

   Use the visual editor to create signatures for your team. Add your logo, brand colors, mission tagline, social links, and a call to action button. Create multiple templates if different teams need different layouts.

3. Connect your email provider

   Link Scribe to your Google Workspace or Microsoft 365 environment. Scribe syncs with your directory to import staff and volunteers automatically.

4. Deploy signatures

   Install signatures across your entire organization at once. Every team member gets their personalized, branded signature without any setup on their part.

5. Launch your first campaign banner

   Create a banner promoting your current fundraising campaign, an upcoming event, or a volunteer opportunity. Assign it to your team’s signatures and start generating clicks immediately.

Security and data protection

Non profits handle sensitive donor and beneficiary data. Scribe is SOC 2 Type II compliant and designed with strong security and data protection standards to keep your organization’s information safe.

Why non profits choose Scribe

Fundraising in every email. Turn routine communications into a passive fundraising channel with donation banners that achieve a 12% average click through rate.

Professional image. Consistent, branded signatures build trust with donors, grant makers, and community partners.

Zero burden on staff. Non profit teams are stretched thin. Scribe removes email signatures from their responsibilities entirely.

Campaign flexibility. Rotate banners throughout the year to match your fundraising calendar and organizational priorities.

Analytics and reporting. Track how many clicks your donation links and campaign banners generate. Use this data to measure impact and optimize your outreach.

Affordable for non profits. With a 30% lifetime discount for non profits, Scribe is accessible for organizations of all sizes and budgets.

Get started today

Create your free account and start turning every email into a fundraising opportunity. Scribe offers a 14 day free trial with no credit card required, access to all features, and unlimited users.

Visit scribe-mail.com to get started.